When a landlord decides not to renew a tenant`s contract, it can be difficult to find the right words to convey the message. Crafting a well-written letter that clearly states the decision can help avoid confusion and unnecessary conflict. This is where a sample letter for non-renewal of tenancy contract comes in handy.
A non-renewal letter should be brief, polite, and to the point. It should clearly state the reason for non-renewal and provide a reasonable time frame for the tenant to vacate the property. Below is an example of a sample letter for non-renewal of tenancy contract:
[Date]
[Tenant`s Name]
[Address]
[City, State ZIP Code]
Dear [Tenant`s Name],
I regret to inform you that I have decided not to renew your tenancy contract that expires on [Insert date]. This letter serves as a notice of my intent to terminate your lease agreement on [Insert date].
The reason for this decision is [Insert reason, such as non-payment of rent, violations of lease agreement, or owner`s personal use of property]. Despite previous attempts to work out these issues, I have not seen any improvement or effort on your part.
I appreciate the time you have spent at [Insert property name] and hope that you have enjoyed your stay. However, I must be fair to all tenants and maintain the standards of my property.
Please note that you are required to vacate the property by [Insert date]. You are also responsible for all rent and fees due until the termination date.
If you have any questions or concerns, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Property Owner/Manager]
[Address]
[City, State ZIP Code]
It`s important to remember that this sample letter is just a guide. You should tailor your letter to fit your specific situation and tenant. This can include adding details such as the number of days the tenant has to vacate or including any specific instructions for returning keys or other property.
In addition, it`s always a good idea to have a legal professional review your letter before sending it to ensure that it complies with any local or state laws.
Overall, a well-written non-renewal letter can help you avoid misunderstandings and potential legal disputes. By being clear, polite, and professional, you can ensure a smoother transition for both you and your tenant.